Within Supply Chain Financials, analysis codes are used to determine the double entry for transactions from other ledgers.
There are analysis records in the Sales and Purchase Ledgers, and these update various nominal accounts based on the analysis type which, in turn, dictates where the analysis can be accessed from within the application. There are Sales (or Purchase), Bank, Discount or Stock types available.
It is important to note that Analysis codes post based on the transaction type, and so may appear to be the wrong way round but will post correctly. The best way to check the direction for posting is to note the defaults selected when creating a new record of the required type. For example; a Sales type will Debit the Control Account and Credit the Sales Account.
Creation:
There are two ways to create an analysis code - either within the Analysis area in the Debtors or Creditors Ledger or from the Nominal Account itself:
Nominal Account:
Within Financials, Accounts, locate the appropriate nominal account and select it (but do not open it)
Use the Create Analysis button in the left-hand end of the ribbon.
Balance sheet accounts will offer the option of Sales Analysis or Purchase Analysis. Select/deselect the options as required and hit OK.
Profit and Loss accounts will ask for confirmation to create either a Sales or Purchase Analysis based on the Major Heading. Select Yes to confirm
This will create analysis records with the same code as the Nominal Account based on the default settings within the Currency record (System, Trading Currency, Nominal Defaults tab)
Debtors/Creditors
Within the Ledger, open the Analysis area via the Ribbon.
Select New Analysis. This will open a new record where the Code and Name can be entered.
It is important to set the record up as the correct type (Sales/Purchase, Bank or Discount) as this will affect where it posts, and the transaction types that it can be associated with.
If the required type cannot be selected (ie Bank) then the Nominal Account Setting may need to be changed to allow this. For example, ticking the Bank or Cash Account option.
Change the information in the Settings area as required then Save and Close the record.
If the analysis is posting between currencies then it may be necessary to ensure that this is permissible via the System area by way of Application Configuration, Financial Configuration in the Default Accounts tab. Here there is an option called Allow Sales and Purchase Analysis control accounts to be any currency.