When creating an purchase order, the following error generates:
No valid vendor records exist
A flag is available within item maintenance to allow you to specify if the product requires approval and a new flag is available, within supplier/item cross reference, to allow you to approve a specific supplier for purchasing the product.
By setting the flag on item maintenance this will follow the below process when entering a purchase orde:
1. Does the item require approval?
[No – Allow the purchase to be added]
[Yes]
2. Is there a vendor record for the part, supplier, Qty and date?
[No – message will display “No valid vendor record exists, ok”]
[Yes]
3. Is the approved flag set?
[No – Message will display “Supplier is not approved for this product, ok”]
[Yes – Allow the purchase to the added]